*Vendors
Vendors are always a key part to any event. Here is a list of vendor categories you will want to consider for each of your events:
Reception hall
Other event locations (for pre-wedding events)
Hotel for guests
Florist
Caterer
Cake
DJ
Musicians
Entertainment
Lighting
Dhol player
Babysitting
Photographer
Videographer
Tent
Linens
Chair Sashes
Any Furniture
Mandap
Hair
Makeup
Draping/ Dressing
Baraath entrance Horse or Car
Bartender
Bus/Shuttle for guests
Limo for send off
*Managing Vendors and More
Plan to have a point person to oversee DIY pieces, and ideally a wedding planner or wedding coordinator to coordinate the many vendors and correspondence between each of them and you.
It is also good to have a few people in mind for roles like:
Wedding Coordinator/ Day Of Manager…knows how everything is supposed to go, has all of the contracts, is responsible to make last minute decisions such as cutting the cake early to allow for the caterers to finish heating up the food.
Runner…a local who can run errands if needed, such as running out to buy a sharpie pen to sign the guest book.
Family Communicators…there should be one for the bride’s side and one for the groom’s side. These two people communicate with each other to share updates on specific times of arrival so everyone is there to greet guests. You may even have this person there to greet guests at the hotel.
MC…MC’s your event!
Performance Police…this service is only needed if you have performances during an event, such as dances, skits, songs. this person is someone entirely behind the scenes who makes sure that the person performing next is ready, has given their music, and is ready to go
Drink Police…makes sure the bar is well stocked and drinks are made appropriately. this role is more critical at events held in the home
Decorating crew…handle set up and tear down of more personal decorations such as family pictures, Pooja statues, things like that
Heavy Lifters…they help do things like move furniture in the house, load up the car with the suitcases and boxes you are taking to the hotel or hall
Kitchen cartel...does the millions of small tasks that run a home - cleaning up after meals, packing up leftovers, washing down the kitchen, taking out the trash, vacuuming the house, chop vegetables. Use family members, community support, or hire a housekeeper for a few hours a day. *With guests coming to share this special time with you, you need to host, not ghost.
It is also good to have a few people in mind for roles like:
Wedding Coordinator/ Day Of Manager…knows how everything is supposed to go, has all of the contracts, is responsible to make last minute decisions such as cutting the cake early to allow for the caterers to finish heating up the food.
Runner…a local who can run errands if needed, such as running out to buy a sharpie pen to sign the guest book.
Family Communicators…there should be one for the bride’s side and one for the groom’s side. These two people communicate with each other to share updates on specific times of arrival so everyone is there to greet guests. You may even have this person there to greet guests at the hotel.
MC…MC’s your event!
Performance Police…this service is only needed if you have performances during an event, such as dances, skits, songs. this person is someone entirely behind the scenes who makes sure that the person performing next is ready, has given their music, and is ready to go
Drink Police…makes sure the bar is well stocked and drinks are made appropriately. this role is more critical at events held in the home
Decorating crew…handle set up and tear down of more personal decorations such as family pictures, Pooja statues, things like that
Heavy Lifters…they help do things like move furniture in the house, load up the car with the suitcases and boxes you are taking to the hotel or hall
Kitchen cartel...does the millions of small tasks that run a home - cleaning up after meals, packing up leftovers, washing down the kitchen, taking out the trash, vacuuming the house, chop vegetables. Use family members, community support, or hire a housekeeper for a few hours a day. *With guests coming to share this special time with you, you need to host, not ghost.
