Vendors are always a key part to any event. Here is a list of vendor categories you will want to consider for each of your events: Reception hall Other event locations (for pre-wedding events) Hotel for guests Florist Caterer DJ Photographer Cake Tent Linens Chair Sashes Any Furniture Mandap Hair Makeup Lighting Dhol player Baraath entrance Horse or Car Bartender Bus/Shuttle for guests Limo
*Managing Vendors and More
Plan to have a point person to oversee each vendor, usually a friend or relative can help fulfill this role. For example, you would have someone go to the hall a little early to make sure the DJ is set up. Someone would have a list of menu items to make sure the cater delivers what he/she promised. And so on.
It is also good to have a few more people more heavily involved with roles like: Day Of Manager…knows how everything is supposed to go, has all of the contracts, is responsible to make last minute decisions such as cutting the cake early to allow for the caterers to finish heating up the food. Go To Guy…a local who can run errands if needed, such as running out to buy a sharpie pen to sign the guest book. Family Communicators…there should be one for the bride’s side and one for the groom’s side. These two people communicate with each other to share updates on specific times of arrival so everyone is there to greet guests. You may even have this person there to greet guests at the hotel. MC…MC’s your event! Performance Police…this service is only needed if you have performances during an event, such as dances, skits, songs. this person is someone entirely behind the scenes who makes sure that the person performing next is ready, has given their music, and is ready to go Drink Police…makes sure the bar is well stocked and drinks are made appropriately. this role is more critical at events held in the home Decorating crew…handle set up and tear down of more personal decorations such as family pictures, Pooja statues, put ‘reserved’ signs on chairs, things like that Heavy Lifters…these guys will be asked to help do things like move furniture in the house, set up mandap, and other heavy lifting