Table Assignments
Managing seating arrangements for a large party can be a lot to handle. Here are some steps to make it easier to manage and take every step in the right direction.
Table Assignments – Physical
Table Assignments - Digital
For larger events, additional steps help you make progress faster.
Table Assignments – Physical
- For smaller weddings
- Use a large poster and mini post it notes with names on them and move them around as needed
- In the end it will still need to be translated to digital to finalize the list and print the related items, but having it clearly laid out can help.
Table Assignments - Digital
For larger events, additional steps help you make progress faster.
- RSVPs should be in.
- This can sometimes be a complex task. Use the best information possible before you start. There may be some last minute tweaks, that is okay, but have most of it ‘in’
- Use your RSVP download spreadsheet from your online platform. Add columns to the right to factor everything else in. We have a sample of what this could look like for you so let us know if you need that.
- Table sizes
- Make sure you know how many ‘seats per table’. This is information your venue or rental company can give you. Typically tables are for 10 guests.
- Group people together
- VIPS get special attention
- Couple
- Wedding Party
- Your wedding party will appreciate sitting with their dates
- Parents
- Opinions differ here.
- If at a head table, they will be together
- If dividing the ballroom ‘bride side’ / ‘groom side’ it is okay to have parents on the appropriate side of the ballroom
- Siblings
- Grandparents
- Label groups and do your best to seat those in the same group together. Example: High School Friends, Cousins, Work Friends, Etc
- If kids are attending
- Young kids (0-7) will need to sit with their parents
- Mid-range kids can sit at a kids table
- Ideally the kids’ parents will be seated next to this table to oversee them
- Left-over
- There are always a few solo attendees who may not know anyone else or fit neatly into the table set up. Simply do your best. These guests will be sitting together for about 1-2 hours (speeches, meal) then they are free to move around.
- VIPS get special attention
- Layout of space
- Factor in where guests may prefer to sit
- VIPs are usually seated close to the couple / close to the dance floor with clear visibility of the couple
- Louder / fun crowd guests may be fine with being close to the bar (versus older, quieter folks)
- Factor in where guests may prefer to sit